Receiving reviewer comments can be intimidating, but it's actually a good sign. It means your manuscript passed the initial editorial screening and the reviewers see potential in your work.
How you respond to reviewer comments can make or break your chances of acceptance. A well-written response can turn a "major revision" into an acceptance, while a poorly written response can lead to rejection even if you addressed all the comments.
Step 1: Take a Deep Breath and Read Carefully
When you first receive the comments, you might feel defensive or upset. That's normal. Take a day or two to cool off before you start writing your response.
When you're ready, read all the comments carefully—multiple times. Make sure you understand what each reviewer is asking for. Highlight key points and make a list of all the changes you need to make.
Step 2: Organize Your Response
Your response should be structured as a point-by-point letter to the editor and reviewers. Start with a cover letter, then address each reviewer's comments individually.
Response Letter Structure:
- Cover letter to the editor
- Response to Reviewer 1 (point by point)
- Response to Reviewer 2 (point by point)
- Tracked changes version of the manuscript
Step 3: Write Your Responses
For each comment, follow this formula:
- Thank the reviewer for their time and feedback
- State clearly how you addressed the comment
- Provide specific details about what you changed and where
- Include page and line numbers so reviewers can easily find the changes
How to Handle Different Types of Comments
✅ Comments you agree with
Thank the reviewer and explain exactly what you changed. Be specific and provide page numbers.
❓ Comments you disagree with
Be polite and respectful. Provide evidence and references to support your position. Don't be defensive.
😕 Comments you don't understand
Ask for clarification politely. Explain that you want to make sure you address their concern correctly.
⚠️ Comments you can't address
Explain why you can't address the comment (e.g., time constraints, data limitations) and suggest how it could be addressed in future work.
Common Mistakes to Avoid
- Don't ignore comments: Even if you think a comment is unfair, you still need to address it
- Don't be defensive or argumentative: Remember, reviewers are trying to help you improve your work
- Don't make vague responses: "We have addressed this comment" is not enough—be specific
- Don't miss the deadline: If you need more time, contact the editor in advance
Remember: the revision process is a collaboration between you, the reviewers, and the editor. Everyone wants the same thing—to publish high-quality research that advances the field.
