Privacy Statement

This Privacy Statement applies to all users of our services, including authors, reviewers, editors, readers, and other visitors to our websites. It covers all personal information we collect through our online submission systems, registration processes, and any other interactions with our services.

2.1 Information You Provide to Us

• Account Information: Name, email address, affiliation, ORCID iD, and password when you register for an account
• Submission Information: Manuscript content, author names and affiliations, contact information, and other details related to your submission
• Review Information: Review reports, comments, and recommendations submitted as part of the peer review process
• Editorial Information: Editorial decisions, communications with authors and reviewers, and other editorial activities
• Correspondence: Emails, messages, and other communications you send to us

2.2 Information We Collect Automatically

• Log Data: IP address, browser type, operating system, access times, and pages visited
• Cookies and Similar Technologies: Information collected through cookies and similar tracking technologies (see Section 7 below)
• Usage Data: Information about how you interact with our websites and services

We use your personal information for the following purposes:

• To create and manage your user account
• To process and manage manuscript submissions
• To administer the peer review process
• To communicate with you about your submissions, reviews, and account
• To send you important updates and notifications about our services
• To improve our websites, services, and user experience
• To detect, prevent, and address fraud, security issues, and other illegal activities
• To comply with legal obligations and enforce our terms of service
• To maintain the integrity and security of our systems and data

We do not sell, rent, or lease your personal information to third parties.

We may disclose your personal information in the following circumstances:

• With Service Providers: To third-party service providers who assist us in operating our services, such as hosting providers, email services, and payment processors
• For Editorial Purposes: To editors, reviewers, and other editorial staff as necessary for the publication process
• Legal Requirements: To comply with applicable laws, regulations, legal processes, or government requests
• Protection of Rights: To protect the rights, property, or safety of Prime Academic Press, our users, or the public
• Business Transfers: In connection with any merger, acquisition, or sale of all or part of our business

We retain your personal information for as long as necessary to fulfill the purposes for which it was collected, including:

• Account information is retained for as long as your account is active
• Manuscript and publication data is retained permanently as part of the scholarly record
• Review and editorial data is retained for the lifetime of the journal
• Log data is retained for a maximum of 12 months

When we no longer need your personal information, we will securely delete or anonymize it in accordance with applicable laws and regulations.

Depending on your location, you may have the following rights regarding your personal information:

• Right of Access: Request a copy of the personal information we hold about you
• Right to Rectification: Request correction of inaccurate or incomplete personal information
• Right to Erasure: Request deletion of your personal information, where legally permitted
• Right to Restriction of Processing: Request restriction of processing of your personal information
• Right to Data Portability: Request transfer of your personal information to another organization
• Right to Object: Object to processing of your personal information for certain purposes

To exercise any of these rights, please contact us at [email protected]. We will respond to your request within 30 days.

Our websites use cookies and similar technologies to enhance your browsing experience, analyze site traffic, and personalize content. Cookies are small text files that are stored on your device when you visit a website.

We use the following types of cookies:

• Necessary Cookies: Required for the basic functioning of our websites
• Functional Cookies: Enhance your experience by remembering your preferences
• Analytical Cookies: Help us understand how visitors use our websites

You can manage or disable cookies through your browser settings. However, disabling cookies may affect the functionality of our websites.

We implement appropriate technical and organizational measures to protect your personal information from unauthorized access, use, disclosure, alteration, or destruction. These measures include encryption, access controls, regular security assessments, and staff training.

However, no method of transmission over the Internet or electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your personal information, we cannot guarantee its absolute security.

Our websites may contain links to third-party websites. We are not responsible for the privacy practices or content of these websites. We encourage you to review the privacy statements of any third-party websites you visit.

Our services are not intended for children under the age of 13. We do not knowingly collect personal information from children under 13. If you believe we have collected information from a child under 13, please contact us immediately.

We may update this Privacy Statement from time to time. We will notify you of any changes by posting the new Privacy Statement on this page with an updated "Last updated" date. We encourage you to review this Privacy Statement periodically for any changes.