Privacy Statement

AI Engineering & Applications (AIEA) is committed to protecting the privacy, confidentiality, and security of personal data provided by authors, reviewers, editors, readers, and all users of this journal platform.

This statement explains what data we collect, how we use it, how long we keep it, and the rights available to data subjects under applicable law.

1. Scope of This Statement

This Privacy Statement applies to personal data processed through the AIEA website and editorial system, including user registration, manuscript submission, peer review, editorial decision-making, publication workflows, and journal communications.

2. Personal Data We May Collect

  • Identity and contact data: name, institutional affiliation, email address, country, ORCID iD, and related profile details.
  • Account data: username, role permissions, preferences, and account history needed for journal operations.
  • Editorial and submission data: manuscripts, supplementary files, reviewer comments, editorial correspondence, and declarations.
  • Technical data: IP address, browser/device information, access timestamps, cookies, and server logs.
  • Administrative data: information necessary for publication administration and compliance, where applicable.

3. How We Use Personal Data

We process personal data only for legitimate scholarly publishing purposes, including to:

  • operate the journal platform and user accounts;
  • manage submissions, peer review, editorial assessment, and publication;
  • communicate editorial decisions, policy updates, and essential service notices;
  • maintain publication ethics, integrity checks, and auditability of the scholarly record;
  • ensure system security, prevent misuse, and meet legal or regulatory obligations.

4. Legal Basis for Processing

Where required by applicable law, processing is based on one or more lawful grounds, including consent, performance of publishing-related services, legitimate interests in journal operations, and compliance with legal obligations.

5. Data Sharing and Disclosure

Personal data may be shared only as necessary with:

  • editors, editorial staff, and reviewers involved in manuscript handling;
  • trusted service providers supporting hosting, submission management, production, indexing, and archiving;
  • indexing/abstracting services and preservation systems as part of standard scholarly dissemination;
  • competent authorities when required by law or necessary to protect legal rights and publication integrity.

We do not sell personal data for commercial advertising purposes.

6. Public Scholarly Record

For accepted and published articles, certain author and article metadata may be made publicly available as part of the permanent scholarly record, including author names, affiliations, correspondence details, acknowledgments, funding, and conflict-of-interest disclosures.

7. Data Retention

Data are retained for as long as necessary to support editorial workflows, preserve the scholarly record, comply with legal obligations, and maintain indexing/archiving requirements. Retention periods may vary by data type and user role.

8. International Data Transfers

Because academic publishing is global, personal data may be processed in multiple jurisdictions. Where applicable, reasonable safeguards are used to protect transferred data in accordance with relevant data protection requirements.

9. Data Subject Rights

Subject to applicable law, users may have rights to access, correct, update, restrict, object to, port, or request deletion of personal data, and to withdraw consent where consent is the legal basis for processing. Requests are handled in line with legal obligations and scholarly record requirements.

10. Cookies and Technical Logs

The journal system may use essential cookies and server logs to support secure authentication, session continuity, and core site functionality. Additional analytics tools, if enabled, are managed in accordance with applicable legal standards.

11. Information Security

We implement reasonable administrative, technical, and organizational safeguards to protect personal data from unauthorized access, alteration, disclosure, or loss. No internet-based service is fully risk-free; users should maintain strong account credentials and report suspected misuse promptly.

12. Changes to This Privacy Statement

This statement may be updated from time to time to reflect legal, technical, or operational changes. The version published on the journal website is the current and authoritative version.

13. Contact

For privacy or data-protection inquiries, please contact:

Last updated: 2026-05-10