Privacy Statement

1. Information We Collect

We only collect information necessary to operate the journal, manage academic workflows, and provide services to users. The types of data we collect include:

• Personal Identifiable Information (for registered users): Full name, email address, institutional affiliation, ORCID identifier, professional title, and contact details, provided during account registration, author submission, or reviewer application.
• Submission and Review Data: Manuscripts, supplementary materials, author statements, reviewer comments, and peer review records submitted as part of the editorial process. This data is treated as confidential in accordance with academic publishing standards.
• Technical and Usage Data: Non-identifiable data such as IP address, browser type, device information, and platform usage patterns, collected automatically to maintain system security, optimize functionality, and resolve technical issues.

2. How We Use Your Information

We use collected data solely for legitimate academic and operational purposes, including:

• Managing user accounts, verifying identities, and facilitating author submissions, peer review, and editorial workflows.
• Communicating with users regarding submission status, review decisions, publication updates, and journal-related announcements.
• Processing and publishing accepted manuscripts, including metadata registration with Crossref and inclusion in academic databases.
• Maintaining platform security, preventing unauthorized access, and addressing technical vulnerabilities.
• Complying with legal and regulatory requirements, such as responding to valid requests from law enforcement or regulatory bodies.

3. Information Sharing and Disclosure

DANMS does not sell, rent, or lease personal data to third parties for commercial purposes. We only share data in the following limited circumstances:

• Trusted Service Providers: Data may be shared with third-party vendors who assist with journal operations, such as DOI registration services, email delivery platforms, and secure hosting providers. These vendors are bound by strict confidentiality agreements and are prohibited from using data for their own purposes.
• Legal Requirements: We may disclose data if required by law, court order, or government regulation, or to protect the rights, property, or safety of the journal, its users, or the public.
• Academic Publishing Standards: Author metadata (name, affiliation, publication details) will be published alongside accepted articles in accordance with open access publishing practices, and may be indexed in academic databases as part of the publication process.

4. Data Security and Retention

We implement industry-standard security measures to protect user data from unauthorized access, alteration, disclosure, or destruction, including encrypted data transmission, access controls, and regular security audits.

Data retention follows academic and legal requirements:

• User account information is retained until the user submits a request to delete their account.
• Accepted manuscripts and related metadata are preserved permanently as part of the journal’s academic archive, in line with open access and scholarly preservation standards.
• Peer review records are retained for the duration of the review process and then anonymized or deleted, except as required for compliance purposes.
• Technical usage logs are retained for a limited period and then securely deleted to protect user privacy.

5. Your Rights as a User

Depending on your jurisdiction, you may have the following rights regarding your personal data:

• Access to your personal data held by the journal.
• Correction of inaccurate or incomplete personal information.
• Request for deletion of your user account, subject to the retention of published academic records.
• Withdrawal of consent for specific data processing activities, such as marketing communications.
• Objection to or restriction of data processing under certain circumstances.

To exercise these rights, please contact our editorial team at the address provided below. We will respond to valid requests in accordance with applicable data protection laws.

6. Cookies and Tracking Technologies

The DANMS platform uses essential cookies to maintain user sessions, verify identities, and ensure the functionality of the submission and review systems. These cookies are necessary for the operation of the website and cannot be disabled without affecting core features. We do not use third-party tracking cookies or collect data for targeted advertising purposes. Users may manage cookie preferences through their browser settings, though some platform features may not function properly if cookies are disabled.

7. Updates to This Privacy Statement

We reserve the right to update this Privacy Statement periodically to reflect changes in legal requirements, journal operations, or data processing practices. Updates will be posted on the journal’s website, with the effective date clearly indicated. Significant changes to the statement will be communicated to registered users via email. Continued use of the platform after updates constitutes acceptance of the revised terms.

Contact Information

If you have questions, concerns, or requests regarding this Privacy Statement or the handling of your personal data, please contact the DANMS editorial team at: [email protected]